Agenda of the Annual Meeting (Mayor Making) 5th May 2021

27^th April 2021

Dear Group Captain Nick Paton, DFC, BSC, MA, RAF,

We would be delighted if you could join us at the ANNUAL MEETING of the WALLINGFORD TOWN COUNCIL which will  be held by a virtual TEAMS on Wednesday 5^th May 2021 at 7.30pm.

Yours sincerely,

The Town Clerk.

THE CURRENT CHAIRMAN TO OPEN THE MEETING AND ADVISE THOSE IN ATTENDANCE OF THE PROTOCOL FOR THE MEETING

AGENDA

 

ELECTION OF THE MAYOR

 

(a) Motion to be Proposed by Councillor Beatty, Seconded by Councillor Beauchamp THAT Councillor Harris be and is hereby elected Mayor of Wallingford for the ensuing Municipal Year.  

b) The Council will vote on the Motion – RESOLUTION REQUIRED

(c)   MAKE AND SUBSCRIBE A DECLARATION OF ACCEPTANCE OF OFFICE.

(d)   The Mayor will address the meeting.

 APOLOGIES

Apologies for absence will be received.   The Mayor’s Chaplain, Reverend David Rice.

ADMISSION OF THE PUBLIC

To consider whether members of the public should be excluded from the meeting.

RESOLUTION REQUIRED

DECLARATION OF INTERESTS

Information for each Member will be available at the meeting.

PUBLIC PARTICIPATION –NOTIFIED AND IMPROMPTU (Total 15 Minutes)

At the time the agenda was prepared there were no notified members of the public attending.

APPOINTMENTS TO COMMITTEES AND OUTSIDE BODIES.

2021/22 Committees/Outside Bodies forms attached for reference.  Councillors to appoint Committee/Outside Bodies Members.

Councillor Steve Holder to request joining Committees, Working Parties and Outside Bodies.  Any other changes that Councillors wish to make?

(i) Vacancies on Finance and Properties, Parks, Gardens, Allotments and Open Spaces, Tourism and Economic Development, Personnel and Planning.

ii) Vacancies on the following Working Parties

iii) Vacancies on Wallingford in Business, Wallingford Carnival Committee and Cholsey and Wallingford RPS.

RESOLUTION REQUIRED

STANDING ORDERS/FINANCIAL REGULATIONS/TERMS OF REFERENCE

Councillors to approve and adopt the minor amendment to the Standing Orders/Financial Regulations/Terms of Reference.  (Terms of Reference for each Committee to be approved at each relevant first Committee meeting).

RESOLUTION REQUIRED

ASSET REGISTERS

i) In accordance with Audit Requirements Councillors to adopt the attached Property Asset Register.

RESOLUTION REQUIRED

ii) Councillors to note that the general asset register (items that the Town Council owns and is covered by insurance) is a work in progress and will be presented to Council at a later date.

TOWN COUNCIL’S INSURANCE

The Responsible Finance Officer to report to Council that the insurance has been renewed for a further year from the 1^st April 2021 (contract for 3 years).  Councillors to note.

VOTE OF THANKS TO THE RETIRING CHAIRMAN

Councillor Lester will propose  a vote of thanks to Councillor McGregor for stepping into the position of Chairman during 2020/2021’s pandemic years and suggest that an engrossment with the Town’s Seal is presented to Councillor McGregor at a later date.   A seconder to this motion will be called for and Council will vote on the motion.

THAT this Council records its sincere thanks to Councillor Rob McGregor for the excellent manner in which he has performed his duties as Chairman of Wallingford Town Council during 2020/2021’s pandemic year.     The exemplary manner in which he carried out his duties as Chairman has gained the high esteem of both Members of the Council and the residents of Wallingford.

RESOLUTION REQUIRED REGARDING USING THE TOWN SEAL ON AN ENGROSSMENT

THE RETIRING CHAIRMAN WILL REPLY

  Councillor Rob McGregor.

THE MAYOR’S CONSORT

The Mayor’s Consort will receive her Badge of Office from the Mayor.

APPOINTMENT OF DEPUTY MAYOR

The Mayor to propose his Deputy for the ensuing Municipal Year, Councillor Lester to second the Proposal.

Councillors to vote on the motion.

RESOLUTION REQUIRED

The Deputy Mayor and Consort will be presented with their Badges of Office at Mayor’s Sunday.

APPOINTMENT OF MAYOR’S CHAPLAIN

 The Mayor will thank the retiring Chaplain for his support to the Council and the residents of Wallingford during his term of Office during the Pandemic.

The Mayor will announce the appointment of his Chaplain for the ensuing year.   The new Chaplain will say prayers at the end of the evening.

The Mayor’s Chaplain will be presented with his/her Badge of Office at Mayor’s Sunday.

APPOINTMENT OF BRIDGE CHAMBERLAIN

 It is Proposed by Councillor Keats-Rohan and Seconded by Councillor Kidley that the Mayor, Councillor Harris be Bridge Chamberlain for the ensuing Municipal Year.

The Council will vote on the Motion.

RESOLUTION REQUIRED

APPOINTMENT OF BRIDGEMEN

To appoint two Bridgemen for the ensuing Municipal year.  The retiring Bridgemen are Councillors Dolton and Hughes.

The following motion will be Proposed by Councillor Beatty and Seconded by Councillor Whelan THAT Councillors Hughes and Kidley be appointed Bridgemen for the ensuing Municipal Year.

The Council will vote on the Motion.

RESOLUTION REQUIRED

FUTURE AGENDA ITEMS

Appointment of The Mayor’s Cadet

 

PRAYERS WILL BE SAID BY THE MAYOR’S NEW CHAPLAIN,

Reverend Kevin Beer

Distribution:   

Group Captain, Nick Paton, DFC, BSC, MA, RAF

A Representative of The Rifles, C/o Captain Rick Fletcher

The Lord Lieutenant, Mr Tim Stevenson OBE

High Sheriff of Oxfordshire is Imam Monawar Hussain, MBE DL FRSA.

The High Steward, Mr Ken Lester

The Mayor-Elect’s Consort, Mrs Lucy Harris

The Retiring Chaplain, Reverend David Rice

The Mayor’s Chaplain, Reverend Kevin Beer

County and District Councillors for Wallingford, Sue Roberts, George Levy, Pete Sudbury

Sergeant-at-Mace, Mr Dave Turner

The Events Manager, Mrs Suzanne Symons

The Town Clerk, Paula Lopez

For Information: Press