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Minutes of the Meeting of the Planning Committee on 7th February 2022 at 7.00pm at Wallingford Town Hall

 

Those Present:

The Chairman, Councillor Hughes, Councillors Hendrie, Keats-Rohan, Kidley, Lester, Newcombe and Whelan

In attendance:

The Administration Officer, Miss Emilie J. Perry

Public Attendance:

There were no members of the public present

7.00pm – The Meeting Commenced

 

537/21.TO ADVISE THOSE IN ATTENDANCE OF THE PROTOCOL FOR THE MEETING

The Chairman to advise attendees of the protocol for this meeting:

The Chairman reminded attendees that the meeting was being audio recorded, he reminded them of the location of the fire exits, and that although face coverings were not mandatory, if a Member was uncomfortable with the lack of face coverings then the Committee would wear them

538/21.APOLOGIES

To receive apologies for absence:

There were no apologies

539/21.DECLARATION OF INTERESTS

A councillor with voting rights who has a disclosable pecuniary interest or another interest as set out in our Council’s Standing Orders code of Conduct (Item 13) in a matter being considered at a meeting is subject to statutory limitations or restrictions under code of conduct and his right to participate and vote on the matter (guidelines are available at the meeting and all councillors have received a copy prior to the meeting):

No interests were declared

540/21.MINUTES

To resolve that the minutes from the Planning Committee meeting on the 12th January 2022 as set out on pages 177-181 of the minute book are a true record of the meeting and authorise the Chairman to sign them (previously circulated to Members)

It was proposed by Councillor Whelan, seconded by Councillor Lester and RESOLVED THAT the minutes from the Planning Committee meeting on the 12th January 2022 as set out on pages 177-181 of the minute book are a true record of the meeting, and the Chairman is authorised to sign them

541/21.PUBLIC PARTICIPATION (NOTIFIED)

From Wallingford Town Council’s Standing Orders:

E) Members of the public may make representations, answer questions and give evidence at a meeting which they are entitled to attend in respect of the business on the agenda.

F) The period of time designated for public participation at a meeting in accordance with standing order 3(E) above shall not exceed 15 minutes unless directed by the chairman of the meeting.

G) Subject to standing order 3(F) above, a member of the public shall not speak for more than10 minutes.

Members of the public who wish to speak at this meeting please email the Senior Administrator at senioradmin@wallingfordtowncouncil.gov.uk

There was no public participation

542/21.PLANNING APPLICATIONS – RECOMMENDATIONS REQUIRED

 (i) Application Reference: P21/S4471/HH (Amendment)

Proposal: Proposed ground floor side and rear extension and first floor side extension

Address: 60 Fir Tree Avenue Wallingford OX10 0PD

 (ii) Application Reference: P21/S5093/HH (Amendment)

Proposal: Proposed new two storey side extension, to the full depth, plus a new rear extension and new porch/front extension at ground floor level (Amended Plans received 13-01-22 illustrating the proposal set-down and set back)

Address: 89 Brookmead Drive Wallingford OX10 9BH

Members noted that the above applications had in fact been granted planning permission on the 3rd and 4th February 2022 respectively

(iii) Application Reference: P22/S0144/HH

Proposal: Proposed ground and first floor side extension and proposed ground floor rear extension

Address: 72 Wilding Road Wallingford OX10 8AR

Councillor Hendrie reported that the only concern she may have regarding this development would be potential loss of light to the neighbouring property.

It was proposed by Councillor Hendrie, seconded by Councillor Newcombe and RESOLVED THAT this Committee recommends to support this application

Comment ref: 209570

(iv) Application Reference: P21/S4436/FUL (Amendment)

Proposal: New vehicle access to highway via grass verge with dropped kerb to serve existing 5 bedroom house. Demolition of old garage within property boundary. (Amended Plans received 17 January 2022 altering the proposed location of the access) (Parking Plan received 28 January 2022)

Address: 54 Station Road Wallingford OX10 0JY

Councillor Hughes reported that the applicant had amended the plans by moving the junction further down the road, and that the application had support from Highways.

It was proposed by Councillor Hughes, seconded by Councillor Whelan and RESOLVED THAT this Committee continues to recommend supporting this application.

The Officer was not able to submit the comment above as planning permission was granted on the 7th February

(v) Application Reference: P22/S0240/LDP

Proposal: Proposed single storey rear extension 3m deep, 5.32m wide, and 3.357m high

Address: 29 Beeching Way Wallingford OX10 0TG

Councillor Keats- Rohan reported that this was a lawful development proposal that fit within the criteria.

It was proposed by Councillor Keats- Rohan, seconded by Councillor Hughes and RESOLVED THAT this Committee recommends to support this application

Comment ref: 209572

(vi) Application Reference: P22/S0249/HH

Proposal: Second floor extension over existing flat roofed area

Address: Middle Wharf Thames Street Wallingford OX10 0HD

Members were confused over the withdrawal of the Listed Building Consent application; Councillor Newcombe reported that upon investigation the previous development done at the address did not require Listed Building Consent either. He  reported that the elevations on the application are incorrect, and queried whether the Committee should be supporting the scale of the development but reported that it                        was overall a non- controversial development that had no complaints from neighbours.

It was proposed by Councillor Newcombe, seconded by Councillor Whelan and RESOLVED THAT this Committee recommends to support this application, citing the comments above in the response

Comment ref: 209573

(vii) Application Reference: P22/S0305/HH

Proposal: Rear single storey extension and front canopy extension to existing property and proposed conversion of existing attached garage from storage space into habitable rooms

Address: 127 Wantage Road Wallingford OX10 0LT

It was proposed by Councillor Lester, seconded by Councillor Hughes and RESOLVED THAT the following response previously submitted to application P21/S5278/PDH shall be resubmitted to the consultation on the above application at the same address, minuted at 483/21(v):

“Councillor Lester reported to Members that she had visited the neighbours at number 129 Wantage Road and there were no objections; the applicants have in fact agreed to a particular type of glazing in the higher-up windows.

It was proposed by Councillor Lester, seconded by Councillor Whelan and

RESOLVED THAT this Committee recommends to support this application.

Comment ref: 208559”

Comment ref: 209575

543/21.DECISION NOTICES RECEIVED – TO BE NOTED

(i) Application Reference: P21/S4864/FUL

WTC Comment: Support

Decision: Permission granted

(i) Application Reference: P21/S5018/LB

WTC Comment: Support

Decision: Permission granted

(i) Application Reference: P21/S5110/FUL

WTC Comment: Support

Decision: Permission granted

(i) Application Reference: P21/S5060/HH

WTC Comment: Support

Decision: Permission granted

(i) Application Reference: P21/S4881/HH

WTC Comment: Support

Decision: Permission granted

(i) Application Reference: P21/S4909/HH

WTC Comment: Support

Decision: Permission granted

Noted by Members

544/21.DISCHARGE OF CONDITIONS – TO BE NOTED

Noted by Members

545/21.PLANNING APPLICATION WITHDRAWALS – TO BE NOTED

Noted by Members

546/21.ENFORCEMENT CASES – TO BE NOTED

To note the Enforcement Case register:

Members noted that due to GDPR breaches and impartiality, South Oxfordshire District Council no longer display live enforcement cases on their website; the cases displayed are only ones which have had formal action taken

547/21.MONITORING DELIVERY OF THE NEIGHBOURHOOD PLAN

(i) Councillors Hendrie and Keats- Rohan to update Members

Councillors Hendrie and Keats- Rohan reported to Members that there would be a meeting of the Neighbourhood Plan Steering Group later in the week and that this item should be deferred until the next Planning Committee meeting

(ii) Members to review a monitoring template for Planning minutes to be formally adopted for use at Full Council:

It was proposed by Councillor Hughes, seconded by Councillor Whelan and RECOMMENDED THAT the Neighbourhood Plan monitoring template drawn up by   the Local Government Officer will be put before Full Council for approval on the 14th February

548/21.DRAFT JOINT DESIGN GUIDE (JDG)

Members to provide feedback for the draft Joint Design Guide from South and Vale, for submission by the 15th March 2022:

Councillor Newcombe here declared that he was professionally involved in the consultation process, so did not comment

Members discussed the following improvements:

  • The JDG was too simplified, leaving a lot open to interpretation; the example given was green walls and the lack of acknowledgement for how difficult they are to manage in a real-life situation
  • The JDG did not include much regarding the current communities or community engagement
  • The JDG was not as inclusive as expected; the example given was regarding the Space and Layout section: car parking was mentioned 30+ times within the section whereas bicycles and electric scooters were mentioned significantly less, and mentioned alongside bins.

Members concurred that the JDG included a lot of “well-intentioned text” but that unfortunately the design principles did not seem to follow it up.

It was noted that Active Travel was a statutory consultee for any development over 150 houses and that this was not mentioned within the JDG; Members raised concerns that the JDG did not align completely with the Connectivity and Transport Plan, and more consistency across the authorities needed to be implemented in order to make this a more successful document.

The above comments are RECOMMENDED to Full Council for approval on the 14th February 2022

549/21.FUTURE AGENDA ITEMS

  •             – Upgrade on Cholsey Waste Water – Rolling item
  •             – Monitoring the delivery of the Neighbourhood Plan (next meeting)
  •             – Site E Representatives to give update
  •             – Site B Representatives to return (March or April 2022)
  •             – Riverside plans including mooring poles
  •             – Thames Water discharging in the river

           7.32PM   – The Meeting Closed