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Minutes

Those Present: The Chairman, Councillor Beauchamp

Councillors Keats- Rohan, Kidley, Lester, Hendrie and Whelan

In Attendance: The Mayor, Councillor Harris

The Town Clerk/ RFO, Michelle Taylor

The meeting commenced at 19:00 (7:02PM)

591/21.TO ADVISE THOSE IN ATTENDANCE OF THE PROTOCOL FOR THE MEETING

Members noted the protocol for the meeting

592/21.APOLOGIES

No apologies were received

593/21.DECLARATION OF INTERESTS

A Councillor with voting rights who has a disclosable pecuniary interest or another interest as set out in our Council’s Standing Orders code of Conduct (Item 13) in a matter being considered at a meeting is subject to statutory limitations or restrictions under code of conduct and his right to participate and vote on the matter (guidelines are available at the meeting and all Councillors have received a copy prior to the meeting)

No interests were received

594/21.MINUTES

To resolve that the minutes from the meeting of the Personnel Committee on the 8th November 2021 as set out on pages 116-121 are a true and accurate record of that meeting, and authorise the Chairman to sign them as such

It was proposed by Councillor Kidley, seconded by Councillor Keats-Rohan and RESOLVED THAT the minutes from the meeting of the Personnel Committee on the 8th November 2021 are a true and accurate record of that meeting, and that the Chairman is authorised to sign them as such

595/21.PUBLIC PARTICIPATION – NOTIFIED AND IMPROMPTU (15 MINUTES IN TOTAL)

Members of the public who wish to speak at this meeting must email the Town Clerk/ RFO in advance of the meeting at townclerk@wallingfordtowncouncil.gov.uk

No members of the public were present

596/21. UPDATE ON ADVERTISED ROLE

Town Clerk/RFO to give an update

The Town Clerk/RFO updated members on the progress of the currently advertised Community, Business & Tourism Development Officer confirming the closing date was 28th February 2022 and interviews were due to commence week beginning 7th March 2022.  Members noted two applicants had applied to date

597/21. STAFF TRAINING

Town Clerk/RFO to give an update

The Town Clerk/RFO updated members on all ongoing and completed courses that staff members had attended to date of which included the following:

CILCA, Internal Controls, VAT, ILCA, Water Safety, First Aid, Risk Assessments, Appraisals/Disciplinary and London Bridge

598/21. DISCIPLINARY/APPEAL PANEL-WTC

Following the resolution from Full Council on the 10th January 2022, minuted at 473/21 on pages 174-175, Members to appoint three Members of the Personnel Committee to sit on a Disciplinary Panel, and appoint three Members of Council outside of the Personnel Committee to sit upon an Appeal Panel

i) Members to appoint three Members of the Personnel Committee to sit on a Disciplinary Panel

RESOLUTION REQUIRED

It was proposed by Councillor Keats-Rohan, seconded by Councillor Whelan and RESOLVED THAT Councillor Beauchamp as Chair of Personnel, Councillor Lester and Councillor Kidley be appointed as the three members from the Personnel Committee to sit on the Disciplinary Panel. Members also voted for the continuation of the municipal Chair of the Personnel committee to be appointed annually to sit upon this panel, along with two further committee members. Members to be appointed in line with the Mayoral year

ii) Members to discuss the appointment of three Members of Council outside of the Personnel Committee to sit upon an Appeal Panel

It was proposed by Councillor Kidley, seconded by Councillor Hendrie and RECOMMENDED THAT the Municipal Mayor be appointed to sit upon the Appeal Panel along with two other members of the Council. Members to vote on appointment of two additional members for the Appeal Panel at the next Full Council meeting

599/21. FUTURE AGENDA ITEMS

  •             Training (rolling)
  •             Staffing update (rolling)
  •             Staff Appraisals
  •             Staffing Structure
  •             Estates Officer Role/Extension
  •             Finance Officer Role
  •             Grants Officer Role

600/21. EXCLUSION OF PRESS AND PUBLIC

To resolve that due to the confidentiality of the following item of business to be transacted that Members of the Public and Press are asked to leave the meeting

RESOLUTION REQUIRED

It was proposed by Councillor Keats-Rohan, seconded by Councillor Lester and RESOLVED THAT that due to the confidential items about to be transacted that Members of the public and press are asked to withdraw from the meeting

No Members of the public or press were present

Confidential items will not be displayed

The meeting ended at 21:15 (9:15pm)