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Agenda

Dear Councillor,

You are hereby summoned to attend the meeting of General Purposes on Monday 11th April 2022 7:30pm in the Town Hall following the meeting of the Planning Committee, for the transaction of business as set out on the agenda below.

Yours sincerely,

The Town Clerk/RFO


Agenda

 

1.         THE CHAIRMAN TO ADVISE THOSE IN ATTENDANCE OF THE PROTOCOL FOR THE MEETING

 

2.         APOLOGIES

Apologies for absence will be received.

  •             Councillor Holford
  •             Councillor Beauchamp

3.         DECLARATION OF INTERESTS

A Councillor with voting rights who has a disclosable pecuniary interest or another interest as set out in our Council’s Standing Orders code of Conduct (Item 13) in a matter being considered at a meeting is subject to statutory limitations or restrictions under code of conduct and his right to participate and vote on the matter (guidelines are available and all Councillors have received a copy prior to the meeting)

4.         MAYOR’S COMMUNICATIONS

The Mayor to communicate any news to the Council

5.         TO ADOPT THE FOLLOWING MINUTES

To adopt the minutes of the following committee meetings held in 2021/2022, copies previously circulated to Councillors:

General Purposes                                                                    21/03/2022     Pages 210-214

RESOLUTION REQUIRED

6.         PUBLIC PARTICIPATION – NOTIFIED

From Wallingford Town Council’s Standing Orders:

E) Members of the public may make representations, answer questions and give evidence at a meeting which they are entitled to attend in respect of the business on the agenda.

F) The period of time designated for public participation at a meeting in accordance with standing order 3(E) above shall not exceed 15 minutes unless directed by the chairman of the meeting.

G) Subject to standing order 3(F) above, a member of the public shall not speak for more than10 minutes.

Members of the public who wish to speak at this meeting please email the Senior Administrator at senioradmin@wallingfordtowncouncil.gov.uk

7.         REPORTS FROM DISTRICT AND COUNTY COUNCILLORS

Members to note the reports from County Councillor Peter Sudbury, and District Councillors George Levy and Sue Roberts

8.         QUARTER 3 ACCOUNTS

Attachments previously circulated to Members

RESOLUTION REQUIRED

9.         TIC YEAREND REPORT

To receive and note the quarter 4 and yearend stats from Mrs Sue Ross, previously circulated to Councillors; Members have an opportunity to discuss

10.       PARKS FOREMAN REPORT

To receive and note the Parks Foremen report, previously circulated to Councillors; Members have an opportunity to discuss

11.       FILM AND PHOTOGRAPHY POLICY

Members to approve and adopt the updated Film and Photography policy (previously circulated)

RESOLUTION REQUIRED

12.       WALLINGFORD ARTISAN MARKET PROPOSAL

Members to discuss – (proposal previously circulated)

RESOLUTION REQUIRED

13.       REQUEST OF USE-WALLINGFORD TOWN COUNCIL COAT OF ARMS

Members to discuss the request from the Army to use the Coat of Arms on the Mayoral Cadet’s badge and certificate

RESOLUTION REQUIRED

14.       NOMINATIVE TRUSTEE FOR WALLINGFORD MUNICIPAL CHARITIES

To resolve that Mr. B. Tyrell continue his role as the Nominative Trustee for the Wallingford Municipal Charities

RESOLUTION REQUIRED

15.       FLYING THE UKRAINE AND YEMAN FLAG/UKRAINIAN REFUGEES SCHEME

(i) Members to discuss the continuation of flying the Ukraine flag from the Town Hall

RESOLUTION REQUIRED

(ii) Members to discuss flying the Yemen flag to raise awareness of the Humanitarian crisis in Yemen-Cllr Beatty to lead

RESOLUTION REQUIRED

(iii) Members to discuss actions being taken for the Ukrainian Refugees Scheme-Cllr Beatty to lead

16.       CLIMATE EMERGENCY UPDATE

Councillor Keats-Rohan to give an update

17.       WALLINGFORD YOUTUBE CHANNEL

Members to discuss use of YouTube channel for future Comms with a clear policy on process-Cllr Beatty and Holder to update

RESOLUTION REQUIRED

18.       EXCLUSION OF PRESS AND PUBLIC

Members to resolve that due to the confidential nature of the items about to be transacted that members of the press and public are asked to leave the meeting

RESOLUTION REQUIRED

19.       RECOMMENDATIONS FROM COMMITTEES

Members to resolve the following recommendations from the Council’s Committees:

Personnel committee meeting held on the Monday 21st February 2022-

Confidential Minute: (601/21/iii) Members to discuss the appointment of Parks/Estates Foreman plus an Apprentice

It was proposed by Councillor Lester, seconded by Councillor Keats-Rohan and  RECOMMENDED THAT a Temporary Parks/Estates Foreman be appointed for a period of six months whilst the Full Time Parks/Estates Foreman recruitment process is carried out, and an Apprenticeship role be outlined for approval by Full Council

RESOLUTION REQUIRED

20.       COACH AND HORSES SITTING OUT AGREEMENT RENEWAL/WAYLEAVES

Members to discuss renewal or extension of prior agreement PLUS Wayleaves

RESOLUTION REQUIRED

21.       AGATHA CHRISTIE STATUE UPDATE/PROPOSAL

Councillor Beatty to give an update (proposal previous circulated)


Distribution: Town Council Website, Noticeboard and Press.

Any member of the public wishing to join the meeting should contact the Senior Officer by email:  senioradmin@wallingfordtowncouncil.gov.uk

NON-CONFIDENTIAL REPORTS ARE AVAILABLE ON REQUEST.