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To: All Members of Council

Dear Councillors,

You are hereby summoned to attend a meeting of Full Council on Monday 13th December 2021 at 7p.m at Wallingford Town Hall for the transaction of business as set out on the agenda below.

Yours sincerely,

The Town Clerk/ RFO

Agenda

 

1.         THE CHAIRMAN TO ADVISE THOSE IN ATTENDANCE OF THE PROTOCOL FOR THE MEETING

Councillors to note the protocol for the meeting

2.         APOLOGIES

Apologies for absence will be received

  • –          Councillor Cattermole
  • –          Councillor Holford

3.         DECLARATION OF INTERESTS

A Councillor with voting rights who has a disclosable pecuniary interest or another interest as set out in our Council’s Standing Orders code of Conduct (Item 13) in a matter being considered at a meeting is subject to statutory limitations or restrictions under code of conduct and his right to participate and vote on the matter (guidelines are available and all Councillors have received a copy prior to the meeting)

4.         MAYOR’S COMMUNICATIONS

The Mayor to communicate any news to Council

5.         MINUTES

To resolve that the minutes from the meeting of Full Council on the 15th November 2021 as set out on pages 125-135 are a true and accurate record of that meeting, and authorise the Chairman to sign them (previously circulated to Councillors)

                        RESOLUTION REQUIRED

6.         PUBLIC PARTICIPATION

From Wallingford Town Council’s Standing Orders:

E) Members of the public may make representations, answer questions and give evidence at a meeting which they are entitled to attend in respect of the business on the agenda.

F) The period of time designated for public participation at a meeting in accordance with standing order 3(E) above shall not exceed 15 minutes unless directed by the chairman of the meeting.

G) Subject to standing order 3(F) above, a member of the public shall not speak for more than10 minutes.

Members of the public who wish to speak at this meeting please email the Senior Administrator at senioradmin@wallingfordtowncouncil.gov.uk

7.         REPORTS FROM DISTRICT AND COUNTY COUNCILLORS

Councillors to note the reports from County Councillor Peter Sudbury, and District Councillors George Levy and Sue Roberts

8.         DRAFT ESTIMATES 2022/2023

(i) Members to receive and approve the Draft Estimates for 2022/2023 as recommended by the Finance and Properties Committee from minute 395/21 below;  estimates previously circulated:

“It was proposed by Councillor Holford, Seconded by Councillor Beatty and

RECOMMENDED THAT Wallingford Town Council’s amended draft estimates be put before Council on the 13th December for approval THAT the Wigod Centre’s award will be raised to £30,000 from £20,000, £2,000 will be re-established for the Citizens Advice Bureau, £20,000 will be budgeted for going forward over the next five years for property      maintenance, and the bad debt provisions will be reduced from £40,000 to £30,000 to reallocate £10,000 to the Wigod Centre increased monies as requested”

                        RESOLUTION REQUIRED

9.         PRECEPT

Following adoption of the draft estimates, Councillors to confirm the Precept on South Oxfordshire District Council in the sum of £529,797.00 for the 2022/2023 financial year

                        RESOLUTION REQUIRED

10.       STAFF ORGANISATIONAL CHART

To adopt the newly amended staff organisational chart to include the Estates Officer in the capacity of the Parks Staff Line Manager, and the Finance Assistant; previously circulated

                        RESOLUTION REQUIRED

11.       2022 TIMETABLE OF MEETINGS

Members to approve the timetable of meetings for January- December 2022; previously circulated to Members

                        RESOLUTION REQUIRED

12.       APPOINTMENT TO COMMITTEES, WORKING PARTIES AND OUTSIDE BODIES

Members to resolve that Councillor Sue Hendrie may sit on the following Committees:

  • –          Planning Committee
  • –          Parks, Gardens, Allotments and Open Spaces Committee
  • –          Personnel Committee

                        RESOLUTION REQUIRED

13.       PUBLIC WORKS LOAN BOARD

The Town Clerk/RFO and Estates Officer to give an update

14.       CIVIL WAR RE-ENACTMENT

The Senior Officer to give an update

15.       COUNCILLOR INDUCTION GUIDE

Members to approve the amended version of the Councillor Induction Guide originally put forward by Councillor Holder

                        RESOLUTION REQUIRED

16.       DOG BINS

Members to compare quotes for dog waste services at 18 locations within Wallingford and resolve whether to engage in a 2-year contract with the SHIELD Group; costings previously circulated

                        RESOLUTION REQUIRED

17.       CCTV UPGRADE UPDATE/ REPORT

(i) Members to note and discuss the responses to their submitted questions   (submitted after the meeting of Full Council on 11th October 2021)

(ii) The Senior Officer to provide the latest CCTV report

18.       AGATHA CHRISTIE STATUE AND MYSTERY TRAIL

(i) The Estates Officer to give an update on additional insurance costs

(ii) Council to approve the use of Arts funding for the Agatha Christie project following the recommendation from Finance and Properties Committee on the 6th December 2021

                        RESOLUTION REQUIRED

19.       WALLINGFORD ACCESSIBLE BOAT CLUB UPDATE

The Estates Officer to provide an update

20.       FUTURE AGENDA ITEMS

  • –          Community Governance Review- recommendation from Planning Committee
  • –          Music in the Castle Gardens
  • –          Community Emergency Plan
  • –          March/April 2022: Estates Portfolio Review
  • –          May 2022: Renaming and reshuffling of Committees to establish the Estates   Committee

21.       EXCLUSION OF PRESS AND PUBLIC

To resolve that due to the confidential nature of the items about to be transacted that the Press and Public are asked to leave the meeting

                        RESOLUTION REQUIRED

22.       CASTLE LODGE

The Town Clerk/RFO to give an update following the recommendation from Finance and Properties on the 25th October 2021

23.       BOATHOUSE

Estates Officer to report on the condition of the Boathouse riverside terrace

24.       PAY SCALES

Council to approve an increase in pay scale for a part-time member of staff following the recommendation from Personnel Committee on the 8th November 2021

Distribution:

Town Council Website, Noticeboard

Any member of the public wishing to attend the meeting should contact the Senior Administrator by email:  senioradmin@wallingfordtowncouncil.gov.uk