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Agenda of Full Council Meeting on Monday 11th October 2021

AGENDA

 

Dear Councillors,

You are hereby summoned to attend a meeting of Full Council on Monday 11th October 2021 at 7p.m at Wallingford Town Hall for the transaction of business as set out on the   agenda below.

Yours sincerely,

The Town Clerk/ RFO

AGENDA

 THE CHAIRMAN TO ADVISE THOSE IN ATTENDANCE OF THE PROTOCOL FOR THE MEETING

Councillors to note the protocol for the meeting

 APOLOGIES

Apologies for absence will be received and accepted

 DECLARATION OF INTERESTS

A Councillor with voting rights who has a disclosable pecuniary interest or another interest as set out in our Council’s Standing Orders code of Conduct (Item 13) in a matter being considered at a meeting is subject to statutory limitations or restrictions under code of     conduct and his right to participate and vote on the matter (guidelines are available and all Councillors have received a copy prior to the meeting)

MAYOR’S COMMUNICATIONS

The Mayor to communicate any news to Council:

  • Mr Rob Workman has been appointed to the Office Team as the Estates Officer
 MINUTES

To resolve that the minutes from the meeting of Full Council on the 13th September 2021 as set out on pages 70-77 are a true and accurate record of that meeting, and authorise the Chairman to sign them (previously circulated to Councillors)

RESOLUTION REQUIRED

 PUBLIC PARTICIPATION

From Wallingford Town Council’s Standing Orders:

E) Members of the public may make representations, answer questions and give evidence at a meeting which they are entitled to attend in respect of the business on the

F) The period of time designated for public participation at a meeting in accordance with standing order 3(E) above shall not exceed 15 minutes unless directed by the chairman of the meeting.

G) Subject to standing order 3(F) above, a member of the public shall not speak for more  than10 minutes.

 

Members of the public who wish to speak at this meeting please email the Senior  Administrator at senioradmin@wallingfordtowncouncil.gov.uk

  • Tony Stead from the Cholsey and Wallingford Railway
  • Emma Souter regarding the Public Arts Strategy
REPORTS FROM DISTRICT AND COUNTY COUNCILLORS

Councillors to note the reports from County Councillor Peter Sudbury, and District Councillors George Levy and Sue Roberts

INTERNAL AUDIT REPORT – INTERIM 1 2021-2022

To be adopted by Full Council as recommended at minutes 229/21(i), (ii), (iii)

RESOLUTION REQUIRED

 THE EXTERNAL AUDIT/ANNUAL GOVERNANCE & ACCOUNTABILITY YEAR END 31ST MARCH 2021

Council to formally note the conclusion of the final accounts (attached) and that the external auditors had no matters of concern or any recommendations that needed to be carried out

RESOLUTION REQUIRED

TERMS OF REFERENCE

To adopt the following amendments (previously circulated):

  • Removal of delegated powers – Chairman
  • Working Party Update

RESOLUTION REQUIRED

 STANDING ORDERS

To adopt the following amendments (previously circulated):

  • Minor Changes to Meetings Generally and Voting on Appointments

RESOLUTION REQUIRED

CHRISTMAS 2021

(i) Christmas tree sponsorship: following the recommendation from the Tourism and Economic Committee meeting on the 23rd August, minuted at 172/21 on page 58 of the Minute Book, Council to approve approaching the local business community for sponsorship towards the 2021 Christmas tree

 RESOLUTION REQUIRED

 (ii) Shopping event 5th December 2021: Councillors to discuss the festive Shopping Event held     on the first Sunday of December and resolve whether Council can/ will support this event    in 2021

RESOLUTION REQUIRED

(iii) Lights on the Wallingford Bridge: The Estates Officer, Mr Rob Workman to give an update

PUBLIC ARTS

(i) To formally appoint the Public Arts Working Party that will report to full council regularly for approval on any projects/ spending on a case-by-case basis

 RESOLUTION REQUIRED

(ii) To approve the governance structure as set out in the Public Arts Strategy (previously circulated)

 RESOLUTION REQUIRED

 (iii) To approve the approach of the Public Arts Strategy document

 RESOLUTION REQUIRED

 THE INDEPENDENT MARKET

(i) Councillors to note that the Independent Market has ceased to trade

(ii) Councillors to discuss interested parties looking to take over the Independent Market’s spot

ARCH – CRIME COMMISSIONER

Councillor Keats- Rohan to provide an update

CIVIL WAR RE-ENACTMENT EVENT IN 2022

To receive an update

CONCESSIONAL HIRE CHARGES POLICY

Councillors to approve the edited version of the Concessional Hire Charges Policy; previously circulated

RESOLUTION REQUIRED

DOG BINS

Councillors to note price increase and come to a resolution regarding future use of dog bins on Council land and in Parks; new rates letter previously circulated

 RESOLUTION REQUIRED

 CCTV UPGRADE

Councillors to discuss the upgrade and submit any questions or feedback; email previously circulated

THE CEE BILL

Councillors to discuss and note

CASTLE GARDENS OPENING TIMES

Councillors to discuss extending the summer opening times until the end of October

RESOLUTION REQUIRED

PUBLIC LOAN

To discuss the possibility of using a Public Loan to support Capital Projects

RESOLUTION REQUIRED

 PUBLIC CONSULTATION 16TH OCTOBER 2021 – STRATEGIC PLAN

The Mayor, Councillor Harris to provide an update

FUTURE AGENDA ITEMS

To consider any future agenda items

 EXCLUSION OF PRESS AND PUBLIC

To resolve that due to the confidential items about to be transacted that members of the public and press are asked to withdraw from the meeting

AGED DEBTORS

The Town Clerk/ RFO to provide an update; Councillors to discuss the way forward with any outstanding debts

INDEPENDENT MARKET (CONFIDENTIAL)

Senior Officer to provide an update

MEDICAL PRACTICE – SUPPORT REFERENCE WALLINGFORD TOWN COUNCIL NEIGHBOURHOOD PLAN

Councillors to discuss the recommended motion: previously circulated

RESOLUTION REQUIRED

REGAL CENTRE

Councillor Newcombe to give an update

 9 ST. MARTIN’S

To revisit and discuss options for 9 St. Martin’s Street Offices

Distribution:

Town Council Website, Noticeboard

Any member of the public wishing to attend the meeting should contact the Senior Administrator by email:  senioradmin@wallingfordtowncouncil.gov.uk