Agenda of the Finance and Properties Committee meeting on Monday 31st January 2022

26th January 2022

To: All Members of the Finance and Properties Committee – Councillors Beatty, Beauchamp, Cattermole, Holford, Kidley, Newcombe and Whelan

Dear Councillors,

You are hereby summoned to attend a meeting of the Finance and Properties Committee on Monday 31st January 2022 at 7p.m at Wallingford Town Hall for the transaction of business as set out on the agenda below.

Yours sincerely,

The Town Clerk/ RFO

Agenda

1.         CHAIRMAN TO ADVISE ATTENDEES OF THE PROTOCOL OF THE MEETING

To advise attendees of meeting protocol

2.         APOLOGIES

Apologies for absence to be received

3.         DECLARATION OF INTERESTS

A Councillor with voting rights who has a disclosable pecuniary interest or another interest as set out in our Council’s Standing Orders code of Conduct (Item 13) in a matter being considered at a meeting is subject to statutory limitations or restrictions under code of conduct and his right to participate and vote on the matter (guidelines are available at the meeting and all Councillors have received a copy prior to the meeting)

4.         MINUTES

To resolve that the minutes from the meeting of the Finance and Properties Committee held on the 6th December 2021 as set out on pages 138-144 in the minute book are a true and accurate record of that meeting, and authorise the Chairman to sign them

                  RESOLUTION REQUIRED

5.         PUBLIC PARTICIPATION–NOTIFIED AND IMPROMPTU (Total 15 Minutes)

From Wallingford Town Council’s Standing Orders:

E) Members of the public may make representations, answer questions and give evidence at a meeting which they are entitled to attend in respect of the business on the agenda.

F) The period of time designated for public participation at a meeting in accordance with standing order 3(E) above shall not exceed 15 minutes unless directed by the chairman of the meeting.

G) Subject to standing order 3(F) above, a member of the public shall not speak for more than 10 minutes.

Members of the public who wish to speak at this meeting please email the Senior Officer at: senioradmin@wallingfordtowncouncil.gov.uk

6.         INTERNAL AUDIT REPORT

i) To Receive the Internal Auditors report

                        RECOMMENDATION REQUIRED

ii) To Review the Effectiveness of the Internal Audit

                        RECOMMENDATION REQUIRED

iii) To discuss and action any recommendations of the Internal Audit

                        RECOMMENDATION REQUIRED

7.         BILLS SCHEDULES

Members to receive and approve the bills schedules from November and December 2021;previously circulated

                        RECOMMENDATION REQUIRED

8.         SECTION 106 MONIES

Members to note a report from Councillor Newcombe and to discuss how to proceed with finding funding

                        RECOMMENDATION REQUIRED

9.         WIGOD WAY WALLINGFORD FAMILY CENTRE (WWWFC) SERVICE LEVEL AGREEMENT

Members to review the Service Level Agreement (previously circulated) and amend the grant amount for one year

                        RESOLUTION REQUIRED

10.       GRANT APPLICATIONS

Members to discuss the following Grant Applications and to note that the total Grant Allocation for the financial year is £1,500:

(i) Wallingford Sports Trust (documents previously circulated)

                        RECOMMENDATION REQUIRED

11.       WINTER MOORING CHARGES

Members to discuss raising prices for winter moorings at Wallingford

12.       GOLDSMITHS LANE CAR PARK

The Estates Officer to give an update following a meeting with South Oxfordshire District Council

13.       CLIMATE CHANGE ACTIONS

Members to note planned replacements of light bulbs in the Town Hall Chambers and Undercroft to LED, low- energy bulbs

14.       HANGING BASKET, FLORAL DISPLAY, CHRISTMAS TREE AND LIGHTING SPONSORSHIP

Members to discuss:

(i)The proposed increase for the sponsorship of the Town’s hanging baskets and floral displays; attachment previously circulated

(ii) Options for Christmas tree and festive lighting sponsorship; attachment previously circulated

15.       BOATHOUSE UPDATE

The Estates Officer to update Members on the condition of the Boathouse following a visit to the property

16.       CASTLE YARD CAR PARK

Members to discuss proposed increase for the cost of the annual Car Parking permit in the Castle Street Car Park and costings for car parking bollards to be installed on all parking spaces; attachment previously circulated

                        RECOMMENDATION REQUIRED

17.       EPC UPDATE

The Estates Officer to give an update on EPCs following assessments at the following  properties:

• –        Wallingford Museum, 52 High Street
• –        The Town Hall
• –        Past and Presents, 1A St. Martin’s Street
• –        The Boathouse

18.       CASTLE GARDENS – INSURANCE

The Estates Officer to update on Additional Reinstatement Insurance requirement for Castle Gardens, boundary and retaining walls, steps and bridges- as was deferred from Parks Committee on 24th January 2022 from item 9(i)

19.       CASTLE MOTTE CLEARANCE

Members to note the costs for clearing the unauthorised encampment and debris from the Castle Motte

20.       COOPERS PIECE LAND

Members to note the original agreement and statement from Invesco (previously circulated)

21.       WAYLEAVES

Members to discuss Wayleave charges for the following rights of access over Town Council property:

(i) Bean and Brew

(ii) The Coach and Horses

(iii) 63, High Street

(iv) Hong Kong House

                        RECOMMENDATIONS REQUIRED

22.       CHARGING FOR THE USE OF THE KINECROFT

Members to discuss charging individuals and organisations for the use of the Kinecroft for events – as was deferred from Parks Committee on the 24th January 2022 from item 7

23.       FUTURE AGENDA ITEMS

Members to consider any future agenda items

24.       EXCLUSION OF PRESS AND PUBLIC

To resolve that due to the confidential nature of the items about to be transacted that members of the press and public are asked to leave the meeting

                        RESOLUTION REQUIRED       

25.       9-10 ST. MARTIN’S STREET/ THE REGAL

The Estates Officer to update on the ongoing legal investigation

26.       CASTLE LODGE

Members to approve costs going forward

                        RECOMMENDATION REQUIRED

27.       STAFFING

Members to discuss a budget for additional staff hours

                        RECOMMENDATION REQUIRED

Distribution:

Town Council Website, Noticeboard.

Any member of the public wishing to attend the meeting should contact the Senior Administrator by email: senioradmin@wallingfordtowncouncil.gov.uk

Non-confidential supporting documentation may be made available upon request.