Agenda of the Finance and Properties Committee Meeting on Monday 25th October 2021

Finance and Properties Committee Meeting on Monday 25th October 2021

20^th October 2021

To: All Members of the Finance and General Purposes Committee – Councillors Beatty, Beauchamp, Cattermole, Holford, Kidley, Newcombe and Whelan

Dear Councillors,

You are hereby summoned to attend a meeting of the Finance and General Purposes Committee on Monday 25^th October 2021 at 7p.m at Wallingford Town Hall for the transaction of business as set out on the agenda below.

Yours sincerely,

The Town Clerk/ RFO

AGENDA

CHAIRMAN TO ADVISE ATTENDEES OF THE PROTOCOL OF THE MEETING

To advise attendees of meeting protocol

APOLOGIES

Apologies for absence to be received

DECLARATION OF INTERESTS

A Councillor with voting rights who has a disclosable pecuniary interest or another interest as set out in our Council’s Standing Orders code of Conduct (Item 13) in a matter being considered at a meeting is subject to statutory limitations or restrictions under code of conduct and his right to participate and vote on the matter (guidelines are available at the meeting and all Councillors have received a copy prior to the meeting)

MINUTES

To resolve that the minutes from the meeting of the Finance and Properties Committee held on the 20^th September 2021 as set out on pages 78-82 in the minute book are a true and accurate record of that meeting, and authorise the Chairman to sign them

RESOLUTION REQUIRED

PUBLIC PARTICIPATION–NOTIFIED AND IMPROMPTU (Total 15 Minutes)

From Wallingford Town Council’s Standing Orders:

Members of the public may make representations, answer questions and give evidence at a meeting which they are entitled to attend in respect of the business on the the period of time designated for public participation at a meeting in accordance with standing order 3(E) above shall not exceed 15 minutes unless directed by the chairman of the meeting.

Subject to standing order 3(F) above, a member of the public shall not speak for more than10 minutes.

Members of the public who wish to speak at this meeting please email the Senior Officer at: senioradmin@wallingfordtowncouncil.gov.uk

QUARTER 2 ACCOUNTS

Attachments previously circulated to Members

RESOLUTION REQUIRED

BILLS SCHEDULES

Bills schedules for July, August and September 2021, previously circulated to members

RESOLUTION REQUIRED

MUSEUM WINDOW UPDATE AND PROPERTY INSPECTION

The Estates Officer to give an update; report previously circulated

EPC REQUIREMENTS

The Estates Officer to give an update

PROPERTY RECOMMENDATIONS AND UPDATE

The Estates Officer to report; report previously circulated to members

REVIEW THE TOWN COUNCIL’S CHARGES

Members to discuss

PUBLIC LIABILITY INSURANCE

Town Clerk/RFO to give an update

RECOMMENDATION REQUIRED

LEAFLETS

Members to approve expenditure for 3000 Wallingford leaflets to go to the Cholsey and Wallingford Railway; quote previously circulated

RESOLUTION REQUIRED

GRANT APPLICATIONS

Members to discuss the following Grant applications and to note that the total grant allocation for the 2021-2022 Municipal Year is £1,500:

(i) Oxfordshire Association for the Blind (update from Councillor Beatty)

RESOLUTION REQUIRED

TELEPHONE BOX PERSPEX

Members to approve payment for Perspex to replace that in the panes of the adopted telephone boxes, costings previously circulated

RESOLUTION REQUIRED

HEALTH AND SAFETY

Members to note necessary expenditure for:

25x herris-fence barriers- various construction works
Red diesel storage and use- Parks Yard
Waste disposal, various- Parks Yard
HAVS equipment testing- Parks Yard

9 ST. MARTIN’S STREET

Councillor Holford to give an update on the remaining furniture

REVIEW GRANT ALLOCATIONS WITHIN THE PRECEPT

Members to discuss

CHRISTMAS LIGHTS ON HIGH STREET

The Estates Officer to provide an update

FUTURE AGENDA ITEMS

Members to consider any future agenda items:

Coopers’ Piece land
Investment review

EXCLUSION OF PRESS AND PUBLIC

To resolve that due to the confidential items about to be transacted that Members of the public and press are asked to withdraw from the meeting

RESOLUTION REQUIRED

CASTLE LODGE

Town Clerk/RFO to give an update

FAST CENTRAL

The Estates Officer to give an update

REGAL CENTRE

The Mayor, Councillor Harris to give an update

Distribution:

Town Council Website, Noticeboard.

Any member of the public wishing to attend the meeting should contact the Senior Administrator by email: senioradmin@wallingfordtowncouncil.gov.uk.