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To the Members of the Parks, Gardens, Allotments & Open Spaces Committee

  • Councillor Sue Hendrie
  • Councillor Steve Holder (Chairman)
  • Councillor Katharine Keats-Rohan
  • Councillor Mike Kidley
  • Councillor Rosslyn Lester (Vice-Chairman)
  • Councillor Christian Sinkinson
  • Councillor Deborah Whelan
  • The Mayor, Councillor Marcus Harris (ex-officio)

Officers:

  • Scott Wells, Parks and Estates Manager
  • Tracey Collins, Senior Local Government Officer

 

16 November 2022

Dear Councillors

You are hereby summoned to attend a meeting of the Parks, Gardens, Allotments & Open Spaces Committee on Monday, 21 November 2022 at 7.00 pm in Wallingford Town Hall for the transaction of business as set out on the attached agenda.

Apologies for the meeting should be sent to meetings@wallingfordtowncouncil.gov.uk

Yours sincerely

Michelle Taylor

Town Clerk & Responsible Finance Officer

 

AGENDA

 

1     MEETING PROTOCOL

The Chairman to advise those present of the protocol to be followed for this meeting

2     APOLOGIES

To receive apologies for absence

3     DECLARATION OF INTERESTS

A councillor with voting rights who has a disclosable pecuniary interest or another interest as set out in our Council’s Standing Orders Code of Conduct (Item 13) in a matter being   considered at a meeting is subject to statutory limitations or restrictions under code of conduct and his right to participate and vote on the matter.  Guidelines are available at the meeting and all councillors have received a copy prior to the meeting.

4     MINUTES

To approve the minutes of the meeting of the Parks, Gardens, Allotments & Open Spaces Committee held on 25 July 2022 and authorise the Chairman to sign them

  • DOCUMENT ATTACHED
  • RESOLUTION REQUIRED
5     ACTIONS FROM PREVIOUS MEETING

The Chairman to run through the list of items to check for completion or receive an update

  • DOCUMENT TO FOLLOW
6     PUBLIC PARTICIPATION

To hear from members of the public on any matter on the agenda

We welcome members of the public at our meetings.  A total of 15 minutes has been set aside for this.  The maximum length for an individual contribution is 10 minutes.

Members of the public who wish to speak at this meeting should email the Meetings Officer at meetings@wallingfordtowncouncil.gov.uk

7     TERMS OF REFERENCE

At the request of the Full Council, to review the Committee’s terms of reference to determine whether they are satisfactory

  • DOCUMENT ATTACHED
8     APPOINTMENTS

To note the appointment of Mr Scott Wells as Parks and Estates Manager and Mr Paul Douglas and Ms Zoe Wai as Parks and Estates Wardens

9     GENERAL UPDATE

To receive a report by the Parks Foreman

  • DOCUMENT ATTACHED
10     CLIMATE ACTION

To consider and receive updates on the following:

(a)   Low mow area

(b)   Queen’s Green Canopy and tree scape

(c)    Field study by Wild About Wallingford

11     KINECROFT

To consider and receive updates on the following:

(a)   Horse chestnut tree, Coach & Horses

See also agenda item 22

12     BULL CROFT

To consider and receive updates on the following:

(a)   Rec room site

(b)   Ha-Ha wall

(c)    Planning applications

(d)   Funding

(e)   Working group

13     CASTLE GARDENS

To consider and receive updates on the following:

(a)   Castle ruins

(b)   Placement of Queen’s Diamond Jubilee tree

(c)    Open and closing times

14     ALLOTMENTS

To consider and receive updates on the following:

(a) Allotment holders’ meeting

(b) Boundary fence

15     RIVERSIDE

To consider and receive updates on matters relating the riverside

16     REST GARDEN

To consider and receive an update

  • DOCUMENT ATTACHED
17     NEW ROAD SENSORY GARDEN

To consider and receive an update

  • DOCUMENT ATTACHED
18     BRITAIN IN BLOOM

To consider action that needs to be taken, including autumn/winter hanging basket update

 19     EVENTS

To consider and receive updates on the following

(a)   Forthcoming events

(b)   Hatwells Fair – who have requested a longer period

(c)    Parking

20     FUTURE AGENDA ITEMS

To identify items for future meetings

21     EXCLUSION OF PRESS AND PUBLIC

To resolve that the press and public be excluded from the meeting due to the confidential nature of the business to be transacted

22     KINECROFT
         November 5th firework displays

To review these events from an Estates perspective

The next scheduled meeting of the Parks, Gardens, Allotments & Open Spaces Committee will be held on Monday, 6 February 2022

Distribution: Town Council noticeboard and website

Non-confidential supporting documents may be made available upon request.

We welcome members of the public at our meetings.  Any member of the public wishing to speak at the meeting should contact the Meetings Officer in advance by emailing meetings@wallingfordtowncouncil.gov.uk