-

To the Members of the Finance and Properties Committee

  • Councillor Steve Beatty
  • Councillor Dan Beauchamp
  • Councillor Giles Cattermole
  • Councillor Claire Holford (Chairman)
  • Councillor Katharine Keats-Rohan
  • Councillor Mike Kidley (Vice-Chairman)
  • Councillor George Newcombe
  • Councillor Deborah Whelan
  • The Mayor, Councillor Marcus Harris (ex-officio)

 

                                                            12 April 2023

Dear Councillors

You are hereby summoned to attend a meeting of the Finance and Properties Committee on Monday, 17 April 2023 at 7.00 pm in Wallingford Town Hall for the transaction of business as set out on the attached agenda.

Apologies for the meeting should be sent to meetings@wallingfordtowncouncil.gov.uk

Yours sincerely

Michelle Taylor

Town Clerk & Responsible Finance Officer

 

AGENDA

 

1    MEETING PROTOCOL

The Chairman to advise those present of the meeting protocols that will be followed

2    APOLOGIES

To receive apologies for absence

3     DECLARATION OF INTERESTS

A councillor with voting rights who has a disclosable pecuniary interest or another interest as set out in our Council’s Standing Orders Code of Conduct (Item 13) in a matter being   considered at a meeting is subject to statutory limitations or restrictions under code of conduct and his right to participate and vote on the matter.  Guidelines are available at the meeting and all councillors have received a copy prior to the meeting.

4     MINUTES

To approve the minutes of the meeting of the Finance and Properties Committee held on 16 January 2023 and authorise the Chairman to sign them

  • DOCUMENT ATTACHED
  • RESOLUTION REQUIRED
5     ACTIONS FROM PREVIOUS MEETING [public]

To review the progress on public actions agreed at the last meeting

  • DOCUMENT ATTACHED
6     PUBLIC PARTICIPATION

To hear from members of the public on any matter on the agenda

We welcome members of the public at our meetings.  A total of 15 minutes has been set aside for this.  The maximum length for an individual contribution is 10 minutes and is at the discretion of the Chairman.

Members of the public who wish to speak at this meeting should email the Meetings Officer at meetings@wallingfordtowncouncil.gov.uk

7     BILL SCHEDULES

To approve the bill schedules for February and March 2023

  • DOCUMENT ATTACHED
  • RESOLUTION REQUIRED
8     QUARTER 3 ACCOUNTS FOR 2022-2023

To approve the Quarter 3 accounts for the current financial year

  • DOCUMENT TO FOLLOW
  • RESOLUTION REQUIRED
9     INTERNAL AUDIT SECOND INTERIM – 2022-2023

To receive the Internal Auditor’s second interim up-date report for 2022-23

(a) To receive the Internal Auditor’s repot

  • DOCUMENT ATTACHED
  • RECOMMENDATION REQUIRED

(b) To review the effectiveness of the Internal Audit

  • RECOMMENDATION REQUIRED

(c) To discuss and action any recommendations of the Internal Audi

  • RECOMMENDATION REQUIRED
10     INSURANCE POLICY

To approve the annual renewal of the Council’s insurance policy

  • DOCUMENT ATTACHED
  • RESOUTION REQUIRED
11     FINANCIAL RISK ASSESSMENT

To review, as required annually, the Council’s Financial Risk Assessment

  • DOCUMENT ATTACHED
  • RECOMMENDATION REQUIRED
12     GRANT APPLICATION – RAF BENSON PLAY & ACTIVITY DAY

To reconsider a grant application by the Oxfordshire Play Association for the RAF Benson Play & Activity Day in the light of new information

  • DOCUMENT ATTACHED
  • RESOLUTION REQUIRED
13     HEDGE MAINTENANCE, CASTLE STREET/SHILLINGFORD ROAD/GLYN ROAD

To approve funds for the maintenance of the so-called ‘hot dog’ hedge between Castle Street/Shillingford Road and Glyn Road (item requested by Councillor Holder)

  • DOCUMENT ATTACHED
  • RESOLUTION REQUIRED
14     ST JOHN’S ROMAN CATHOLIC CHURCH, ERECTION OF RAILINGS AND GATE

To consider whether the Council is able and would like to make a contribution to the erection of railings and a gate to enclose the forecourt as a result of episodes of anti-social behaviour

  • RECOMMENDATION REQUIRED
15     EXCLUSION OF PRESS AND PUBLIC

To resolve that the press and public be excluded from the meeting due to the confidential nature of the business to be transacted

  • RESOLUTION REQUIRED
16     KINECROFT, HORSE CHESTNUT TREE

To receive an update on costs associated with the horse chestnut tree in the Kinecroft

17     INDIVIDUAL COUNCIL OWNED PROPERTY

To receive an update

18     TENANCY AND LEASE UPDATE-COUNCIL OWNED PROPERTY

To receive an update on current tenancy

  • DOCUMENT ATTACHED
  • RECOMMEDATION REQUIRED

 

The quorum for the Finance and Properties Committee is 6

The next meeting of the Finance and Properties Committee will be held on Monday, 19 June 2023

Distribution: Town Council website and Town Hall noticeboard

Non-confidential supporting documents may be made available upon request.

We welcome members of the public at our meetings.  Any member of the public wishing to speak at the meeting should contact the Meetings Officer in advance by emailing meetings@wallingfordtowncouncil.gov.uk