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To the Members of the Finance and Properties Committee

  • Councillor Steve Beatty
  • Councillor Dan Beauchamp
  • Councillor Giles Cattermole
  • Councillor Claire Holford (Chairman)
  • Councillor Katharine Keats-Rohan
  • Councillor Mike Kidley (Vice-Chairman)
  • Councillor George Newcombe
  • Councillor Deborah Whelan
  • The Mayor, Councillor Marcus Harris (ex-officio)

 

                                                            11 January 2023

Dear Councillors

You are hereby summoned to attend a meeting of the Finance and Properties Committee on Monday, 16 January 2023 at 7.45 pm in Wallingford Town Hall for the transaction of business as set out on the attached agenda.  This meeting will follow the Extraordinary meeting of the Full Council which starts at 7.00 pm.

Apologies for the meeting should be sent to meetings@wallingfordtowncouncil.gov.uk

Yours sincerely

Michelle Taylor

Town Clerk & Responsible Finance Officer

AGENDA

 

1     MEETING PROTOCOL

The Chairman to advise those present of the meeting protocols that will be followed

2     APOLOGIES

To receive apologies for absence

3     DECLARATION OF INTERESTS

A councillor with voting rights who has a disclosable pecuniary interest or another interest as set out in our Council’s Standing Orders Code of Conduct (Item 13) in a matter being   considered at a meeting is subject to statutory limitations or restrictions under code of conduct and his right to participate and vote on the matter.  Guidelines are available at the meeting and all councillors have received a copy prior to the meeting.

4     MINUTES

To approve the minutes of the meeting of the Finance and Properties Committee held on 5 December 2022 and authorise the Chairman to sign them

  • DOCUMENT ATTACHED
  • RESOLUTION REQUIRED
5     ACTIONS FROM PREVIOUS MEETING [public] [see also agenda item 15]

To review the progress on public actions agreed at the last meeting

  • DOCUMENT ATTACHED
6     PUBLIC PARTICIPATION

To hear from members of the public on any matter on the agenda

We welcome members of the public at our meetings.  A total of 15 minutes has been set aside for this.  The maximum length for an individual contribution is 10 minutes and is at the discretion of the Chairman.

Members of the public who wish to speak at this meeting should email the Meetings Officer at meetings@wallingfordtowncouncil.gov.uk

7     BILL SCHEDULE

To approve the bill schedule for November 2022

  • DOCUMENT ATTACHED
  • RESOLUTION REQUIRED
8     QUARTER 2 ACCOUNTS FOR 2022-2023

To approve the Quarter 2 accounts for the current financial year

  • DOCUMENT TO FOLLOW
  • RESOLUTION REQUIRED
9     INTERNAL AUDIT FOR 2021-2022

(a) To receive the Internal Auditors’ report

  • DOCUMENT ATTACHED
  • RECOMMENDATION REQUIRED

(b) To review the effectiveness of the Internal Audit

  • RECOMMENDATION REQUIRED

(c) To discuss and action any recommendations of the Internal Audit

  • RECOMMENDATION REQUIRED
10     GRANT APPLICATION – RAF BENSON PLAY & ACTIVITY DAY

To consider a grant application by the Oxfordshire Play Association for the RAF Benson Play & Activity Day

  • DOCUMENT ATTACHED
  • RESOLUTION REQUIRED
11     GRANT-FUNDING OPPORTUNITIES

The Town Council’s new Grants Officer, Jo Emerson, to outline the opportunities for grant-funding and the need and process for prioritisation.

12     PROPOSED HIRE CHARGES FOR THE TOWN HALL

To approve proposed hire charges for the Town Hall to increase its use by the community

  • DOCUMENT ATTACHED
  • RESOLUTION REQUIRED
13     FUTURE AGENDA ITEMS

To identify items for future meetings

14     EXCLUSION OF PRESS AND PUBLIC

To resolve that the press and public be excluded from the meeting due to the confidential nature of business to be transacted

  • RESOLUTION REQUIRED
15     ACTIONS FROM PREVIOUS MEETING [confidential]

To review progress on confidential actions agreed at previous meetings

16     INDIVIDUAL PROPERTY UPDATE

To receive an updates and consider matters relating a property owned by the Town Council

 

The quorum for the Finance and Properties Committee is 4

The next meeting of the Finance and Properties Committee will be held on Monday, 17 April 2023

 

Distribution: Town Council website and Town Hall noticeboard

Non-confidential supporting documents may be made available upon request.

We welcome members of the public at our meetings.  Any member of the public wishing to speak at the meeting should contact the Meetings Officer in advance by emailing meetings@wallingfordtowncouncil.gov.uk