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Finance and Properties Agenda - Monday 20th September
15th Sept 2021
To: All Members of the Finance and Properties Committee – Councillors Beatty, Beauchamp, Cattermole, Holford, Kidley, Newcombe, Whelan and Wilder
You are hereby summoned to attend a meeting of the Finance and Properties Committee on Monday 20th September 2021 at 7p.m at Wallingford Town Hall for the transaction of business as set out on the agenda below.
The Town Clerk/ RFO.
ELECTION OF A CHAIRMAN AND VICE CHAIRMAN
To elect a Chair and Vice Chair for the 2021-2022 Municipal Year
CHAIRMAN TO ADVISE ATTENDEES OF THE PROTOCOL OF THE MEETING
Apologies for absence to be received
DECLARATION OF INTERESTS
A Councillor with voting rights who has a disclosable pecuniary interest or another interest as set out in our Council’s Standing Orders code of Conduct (Item 13) in a matter being considered at a meeting is subject to statutory limitations or restrictions under code of conduct and his right to participate and vote on the matter (guidelines are available at the meeting and all Councillors have received a copy prior to the meeting).
To resolve that the minutes from the meeting of the Finance and Properties Committee held on the 8th February 2021 as set out on pages 267 -272 in the minute book are a true and accurate record of that meeting, and authorise the Chairman to sign them as such.
PUBLIC PARTICIPATION–NOTIFIED AND IMPROMPTU (Total 15 Minutes)
Members of the public who wish to speak at this meeting please email the Senior Officer at: firstname.lastname@example.org
FINANCE AND PROPERTIES COMMITTEE
Members to discuss F&P becoming Finance and General Purposes Committee.
QUARTER 4 & 1 ACCOUNTS
Attachments previously circulated to Members
Bills schedules for January, February and March, April, May and June2021.
THE EXTERNAL AUDIT/ANNUAL GOVERNANCE & ACCOUNTABILITY YEAR END 31ST MARCH 2021
Council to note the conclusion of the final accounts (attached)
INTERNAL AUDIT REPORT
i) To Receive the Internal Auditors report
ii) To Review the Effectiveness of the Internal Audit
iii) To discuss and action any recommendations of the Internal Audit
Members to discuss applying for a Public Loan to support Capital Projects
APPROVE A CONTRACTOR FOR THE MUSEUM WINDOW
Quotes previously circulated
9 ST MARTIN’S STREET
(i) Members to discuss options for contents of old office and approve funding for storage
ii) Members to discuss the appointment of a professional body to review the options for 9 St Martin’s Street.
Members to discuss the following Grant applications and to note that the total grant allocation for the 2021-2022 Municipal Year is £1,500
(i) Oxfordshire Association for the Blind
(ii) Cholsey Parish Council Community Support Drop-In Service
FUTURE AGENDA ITEMS
Members to consider any future agenda items
EXCLUSION OF PRESS AND PUBLIC
To resolve that due to the confidential items about to be transacted that Members of the public and press are asked to withdraw from the meeting
- Councillor Newcombe to give an update.
Distribution: Town Council Website, Noticeboard.
Any member of the public wishing to attend the meeting should contact the Senior Administrator by email: email@example.com.