Agenda 30 November 2020 - Finance and Properties Committee

AGENDA

25th November 2020

To: All Members of the Finance and Properties Committee – Councillors Beatty, Beauchamp, Cattermole, Dolton, Holford, Kidley, Whelan and Wilder and the Mayor Councillor Upcraft

Dear Councillor,

You are hereby summoned to attend a virtual TEAMS meeting of the Finance and Properties Committee on Monday 30^th November 2020 at 7p.m for the transaction of business as set out on the agenda below.

Yours sincerely,

The Town Clerk

TO ADVISE THOSE IN ATTENDANCE OF THE PROTOCOL FOR THE MEETING

APOLOGIES

Apologies for absence to be received.

ADMISSION OF THE PUBLIC

Members to consider and resolve those Agenda items for admission of the public.

•        Agenda item    14 – Confidential Minutes
•        Agenda item   15 – Aged Debtors

RESOLUTION REQUIRED

DECLARATION OF INTERESTS

A Councillor with voting rights who has a disclosable pecuniary interest or another interest as set out in our Council’s Standing Orders code of Conduct (Item 13) in a matter being considered at a meeting is subject to statutory limitations or restrictions under code of conduct and his right to participate and vote on the matter (guidelines are available at the meeting and all Councillors have received a copy prior to the meeting).

PUBLIC PARTICIPATION–NOTIFIED AND IMPROMPTU (Total 15 Minutes)

Members of the public who wish to speak at this meeting please email the Senior Administrator.  Email:  senioradmin@wallingfordtowncouncil.gov.uk  a link will then be provided to the virtual meeting.

• Gareth Lloyd-Jones – Beacon Project

VARIANCE OF ORDER OF BUSINESS

BEACON PROJECT

Members to consider continuing support for the Beacon Project after the current support ends on 30^th September 2021, (included in the draft estimates for 2021/2022). Letter from Mr Lloyd-Johns sent out in advance of the meeting.

RECOMMENDATION REQUIRED

MINUTES

To sign as a correct record the Minutes of the Finance and Properties Meeting held on the 10^th November 2020 on Pages 193 to 195 of the Minute Book, copy circulated to members.

RESOLUTION REQUIRED

DOG BINS & SODC INCREASE IN DOG BIN EMPTYING AS OF APRIL 2020

The Responsible Finance Officer to provide the new costs going forward. Report and District Council letter sent out in advance of the meeting.

TO REVIEW THE TOWN COUNCIL’S CHARGES

The Responsible Financial Officer, no increases proposed, however to discuss a new one-off charge per event for the use of electricity at events on Market Place and water on the Kinecroft. (Suggested £20 per event).

RECOMMENDATION REQUIRED

DRAFT ESTIMATES 2021/2022

• Members to receive the draft estimates/budget for 2021/2022.     The Town Clerk and the Responsible Finance Officer.
• Cllr Kidley to update members on the suggestion that water should be restored to the fountain in the Market Place and the cost of doing so, if agreed the value to be added to the estimates/budget for 2021/2022.
• Wallingford Radio – To consider whether financial support be given and if so the value to be added/included in the estimates/budget for 2021/2022. Minute 282/11/2020 refers.

RECOMMENDATIONS REQUIRED.   

GRANT APPLICATIONS

£250 remaining

1. i) Wallingford Assessable Boat Club Grant Application
2. ii) Sue Ryder Application

Applications sent out in advance of the meeting.

RESOLUTION REQUIRED

PAYROLL ARRANGEMENTS OVER THE CHRISTMAS PERIOD

i) Payroll Dates 18^th December 2020/22^nd January 2021

CONFIDENTIAL MINUTES

To sign as a correct record the Confidential Minutes of the Finance and Properties Meeting held on the 10^th November 2020 set out on page 196 of the Minute Book, copy circulated to members.

RESOLUTION REQUIRED

AGED DEBTORS – CONFIDENTIAL

The Responsible Finance Officer to update on The Boathouse/Greene King.

FUTURE AGENDA ITEMS

Fast Central Ltd

Distribution: Town Council Website, Noticeboard and Press.

Any member of the public wishing to join the meeting should contact the Senior Administrator by email:  senioradmin@wallingfordtowncouncil.gov.uk  A link will be provided to the virtual meeting. 

 NON-CONFIDENTIAL REPORTS ARE AVAILABLE ON REQUEST.