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Agenda of Finance and Properties Committee - Wednesday 27th May 2020
19th May 2020
To: All Members of the Finance and Properties Committee – Councillors Beatty, Beauchamp, Cattermole, Dolton, Kidley, McGregor, Whelan and Wilder and the Mayor Councillor Upcraft
You are hereby summoned to attend a virtual TEAMS meeting of the Finance and Properties Committee on the Wednesday 27th May 2020 at 7p.m for the transaction of business as set out on the agenda below.
The Town Clerk
- i) To confirm if the current Chair remains, or,
- ii) Election of new Chair if required.
TO ADVISE THOSE IN ATTENDANCE OF THE PROTOCOL FOR THE MEETING
ADMISSION OF THE PUBLIC
Members to consider and resolve those Agenda items for admission of the public.
- Agenda item – 16 Confidential Minutes
- Agenda item – 17 Decision taken by the Delegation Panel
- Agenda item – 18 Aged Debtors
- Agenda item – 19 Castle Lodge
DECLARATION OF INTERESTS
A Councillor with voting rights who has a disclosable pecuniary interest or another interest as set out in our Council’s Standing Orders code of Conduct (Item 13) in a matter being considered at a meeting is subject to statutory limitations or restrictions under code of conduct and his right to participate and vote on the matter (guidelines are available at the meeting and all Councillors have received a copy prior to the meeting).
PUBLIC PARTICIPATION–NOTIFIED AND IMPROMPTU (Total 15 Minutes)
Members of the public who wish to speak at this meeting must email the Town Clerk by 10am on Tuesday 26th May 2020.
Email: email@example.com a link will then be provided to the virtual meeting.
VARIANCE OF ORDER OF BUSINESS
To sign as a correct record the Minutes of the Finance and Properties Meeting held on the 16th December 2019 set out on pages 188- 189 of the Minute Book, copy circulated to members.
QUARTER 3 ACCOUNTS
Please see attached.
Bills schedules for October, November and December 2019.
INTERNAL AUDIT REPORT
To Receive the Internal Auditors report – Second Interim Visit 2019-20 dated 27th February 2020.
To Review the Effectiveness of the Internal Audit.
To discuss and action any recommendations of the Internal Audit – to note recommendations R1 and R2.
CARD RECORDER / ELECTRONIC/CONTACTLESS PAYMENTS
To receive the Responsible Finance Officer’s recommendations regarding a proposal to provide for electronic/contactless payments.
The Responsible Finance Officer to provide an update. See attached schedule.
Members to discuss the following Grant applications and to note that the total grant allocation for the 2020/2021 Municipal Year is £1,500.
- Home Start, Southern Oxfordshire – £500
- Cleanslate – £500
- Restore – (Awaiting additional paperwork)
- Life Education Wessex & Thames Re Life Bus visit to St John’s School – £300
FUTURE AGENDA ITEMS
To sign as a correct record the Confidential Minutes of the Finance and Properties Meeting held on the 16th December 2019 set out on page 190 of the Minute Book, copy circulated to members
DECISIONS TAKEN BY THE DELEGATION PANEL -CONFIDENTIAL
Members to note the attached list of decisions relating to the Finance and Properties Committee made by the delegation panel prior to this meeting.
AGED DEBTORS – CONFIDENTIAL
The Responsible Finance Officer to provide an update.
CASTLE LODGE – CONFIDENTIAL
The Town Clerk/Responsible Finance Officer to provide an update.
Distribution: Town Council Website, Noticeboard and Press.
Any member of the public wishing to join the meeting should contact the Town Clerk by email: firstname.lastname@example.org A link will be provided to the virtual meeting.
NON-CONFIDENTIAL REPORTS ARE AVAILABLE ON REQUEST.